For a newcomer in Germany, there are probably only a few topics being as shocking as the costs of health insurance for low income freelancers. Health insurance options in Germany are not well designed for that group. Luckily for freelancers with creative jobs, some of that burden can be alleviated thanks to a KSK membership in Germany.

The road to the KSK is littered with red tape and obstacles. Beyond the time it takes to assemble all the necessary supporting documents, comprehending all the German jargon requires a great deal of stamina and mental fortitude. But if you can weather the initial stress of the application process, KSK can be the difference between financial stability and money struggles. My hope is that this KSK guide in English for freelancers located in Germany will be a stepping stone to achieve this.

What is KSK in Germany? How does it work?

The Künstlersozialkasse was founded in 1983 as a government-sponsored health insurance and pension scheme for self-employed writers, artists, performers, designers and musicians. The idea was to aid people in typically unstable and low-paying professions with their social security payments. This also helps during retirement, avoid extreme poverty.

If you’re accepted into the exclusive circle of KSK customers, you only pay half of the monthly contributions for health insurance you’d ordinarily pay as a freelancer. The other half is split between the federal government and institutions that profit from art and cultural work, such as museums, publishing companies and theaters. Together, they cover what would normally be the employer’s share of your contributions, freeing artists up to only pay an employee’s share of contributions. This service is unique to KSK and the creative industry.

How is KSK linked to health insurance?

To eliminate any confusion: the KSK is not in itself a health insurance provider. The institution is instead responsible for redistributing social security payments. This means that you will need to choose a health insurance scheme in tandem with your KSK application. You can choose any public health insurance company, so take the time to find one with the coverage that best suits you.

Eligibility criteria

According to the Bundesministerium für Arbeit und Soziales, KSK is obligatory for “Anyone who creates, practices or teaches music, performing arts or visual arts… works as a writer, journalist, is involved in the media or teaches journalism”.

The KSK determines which occupations fall under this category – and it’s here that the specifics matter. Thanks to the advent of internet culture, what constitutes an artist or a creative industry is much broader now than it was in 1983. Influencers, digital content creators and those who work in new media should be careful to define their jobs in unambiguous terms that the KSK will understand as related to the arts. If in doubt, take a moment to view the full list of accepted job titles.

Applicants must also be able to submit proof that:

  • They are self-employed and registered as such (full guide on how to do that here)
  • They are active in Germany
  • They have a minimum income of €3900 per year from creative work. If you are in your first three years of working independently as an artist, you can still be insured through the KSK if your earnings are less than €3900, provided that your freelance work is your main source of income.

There’s also grey areas when it comes to claimants with employees; to be eligible for KSK, you are not permitted to have more than one paid employee, although you can commission freelancers to work for you as frequently as you like, or hire mini jobbers.

How are contributions calculated?

As a member of a public insurance scheme, your contributions are determined by an income forecast for the year, so naturally, the less you earn, the less you pay. At the end of each year, the KSK sends its members a form to fill in to provide an estimate of your income for the upcoming year. To be perfectly clear: it is based on your estimated profit. That is: your estimated income minus your estimated expenses.

If your circumstances change and your predicted income increases or decreases, you can revise your contributions at any time.

Your KSK payment is distributed to cover health insurance, nursing care and pension, all of which require a different amount of your income. . Half of that is paid by you, the other half by KSK:

  • 14.6% for public health insurance.
  • 3.05-3.3% for nursing care.
  • 18.6% for pension insurance.

Approximate KSK contributions example:

You work as cross media artist for theaters and events. Your estimated yearly profit is 10 000€. You are single with no kids.

Rentenversicherung – Pension Insurance = 18,6%
You pay 9,3% = 930€ yearly or 77,50€ monthly.

Krankenversicherung – Health insurance = 14,6%
You pay 7,3% = 730€ yearly or 60,83€ monthly.
– Nursing care= 3,05%
You pay 1,525% = 150€ yearly or 12,71€ monthly.

Total contributions: 1810€ yearly or 151.04€ monthly.

Please note that the figures contained in this application guide for KSK in Germany are purely indicative.

How do I apply for KSK?

How to apply for KSK in Germany

  1. Fill in an initial application form

    The first part of your KSK application simply requires your name and contact details on this page. Then you choose to either download the application form from the website, or receive the forms in the post. Once you submit the online form, your application is automatically registered with KSK.

  2. Support your application with a lengthy questionnaire.

    This intense, 29 section slog requires exhaustive personal information including bank details and evidence of your work. You can find guidance in English on how to fill it in there.

  3. Provide financial statements

    The second section of the application form requires you to prove your professional activity in three broad categories: contracts, invoices and bank statements. These must be current (no older than 6 months) and I stress, as comprehensive as possible. Remember to include invoices for any logistical or administrative work related to your artistic work too.

  4. Provide evidence of work

    This means including evidence of any articles, books, exhibitions or performances. Any output of your creative work can be used. Make sure it can easily checked by a KSK employee (eg: compress pictures so they are easy to download and open. No need for 5 MB pictures.). Having an online portfolio does help.

  5. Send it in and prepare for a game of chess (or Ping-Pong)

    You can send your application via post, or via email (provided it’s not longer than 40 pages in PDF format). It doesn’t end there most of the time. Your initial application will be processed and more supporting evidence will probably required. Prepare for that too.

To most, KSK represents a very needed life-line to make ends meet. (Credits: Photo by cottonbro from Pexels)

English application guide for KSK: What to know before applying

The application process is hard

Without mincing words, applying to the KSK is a journey, so strap in for the long haul. The red tape surrounding the KSK is unforgiving, so you should do everything you can to ensure the application process goes as smoothly as possible. This involves submitting all supporting documents and invoices in an organised portfolio, so hold onto everything work-related. Your supporting evidence should reflect the extent of your work, requiring you to provide exhaustive documentation, including invoices for administrative work, any published articles and invitations to events. If you work for an organisation as part of your freelance work, it will strengthen your application to provide a letter of intent or contract. 

Other benefits are sometimes not compatible

In most cases, KSK cannot be used in conjunction with other government benefits. This will have an impact if you have been claiming Arbeitslosengeld or Mutterschaftsgeld. If you become pregnant while applying for or using KSK, you must inform them immediately about your plans for claiming Mutterschaftsgeld and taking parental leave.

Your coverage stays the same

Nothing changes between you and your Krankenkasse after you become a KSK member. You can sign up with any German public health insurance company – and you are always entitled to all of the benefits, as your full contributions are still being paid. To ensure that you get all the coverage you need, make sure you first consult a reliable comparison of all the available packages

It takes a long time to receive an answer

Since the system that governs an individual’s eligibility is so complex, the KSK will painstakingly trawl through your application and supporting evidence, looking out for inconsistencies, missing information, ambiguities, or really any reason to reject your application. Even if you come prepared with an organised portfolio of pay slips and supporting documents, it takes KSK at least three months to make a decision about your eligibility. During this period, you are legally obliged to pay for your health insurance in full, ironically as a ‘freiwillig’ customer. Of course, the more comprehensive your documentation, the quicker this process will be. 

You can appeal a negative decision

If KSK determines that you are ineligible, you can also appeal the decision by submitting a new application with further evidence. This process takes some time in itself; if your portfolio is lacking evidence, the KSK will send you further forms to complete before a decision is made. Make sure you give this supplementary form just as much care and attention as you did the application form, as it will be decisive in the outcome of your application. If the appeal is rejected, you can re-apply from scratch. It would then take the best part of a year to be accepted. There is no limit to how many times you can apply. If your application is accepted, KSK will reimburse you the difference for every month since your application date. 

You can use a private Krankenkasse together with KSK

In this case, costs are structured differently. It is still compatible with a KSK membership under some conditions, as detailed here. It only concerns a small minority as this is relevant for high-earners and newcomers.

KSK, part-time employment & non-creative work

The KSK was founded with the intention of supporting full-time freelancers, although that’s not to say that part-time employees and freelancers with a minijob are necessarily excluded from KSK. Theoretically, it is possible to support yourself with part-time employment or non-creative freelance work, but there are a few caveats:

  • Your creative freelance work must remain your main source of income,
  • You can earn a salary (from employment) on the side if the total yearly income does not exceed your income from your creative freelance work.
  • You can do non-creative (as per KSK’s own criteria) self-employed work as long as it doesn’t earn more than €6240 per year (€520 per month) profit.

KSK must be informed about any employment relationship and any changes in order to reassess your contributions. Find further information about the KSK and part-time employment, in German, here.

Termination of KSK membership: that can happen too

KSK members don’t really get the option to leave – if you’re eligible, you are legally obliged to use the service – but there’s plenty of ways to get kicked out if you don’t tread carefully. Earn more than €520 per month from non-creative freelance work? Out. Earn less than €3900 per year from your creative job twice within a six-year period? Out.

But it’s not only financial reasons that could see you dropped from KSK. KSK can terminate your membership under any of the following conditions:

  • Your work isn’t predominantly artistic or journalistic in nature
  • You are only active in Germany temporarily
  • You have more than one full-time employee
  • You take on a senior management role at a GmbH, also in a freelance capacity
  • Your documents are incomplete or suspicious
  • You do not respond to correspondence from the KSK.

The KSK carry out regular random checks of their members’ bank statements to ensure no one is cheating the system. If you fail these checks – even through an innocent oversight – it could cost you your eligibility. It’s therefore vital that you maintain an open line of communication with the KSK and inform them of any changes as promptly as possible.

Losing your membership to KSK will automatically convert your insurance status to a regular freelancer, meaning you will have to pay your insurance contributions in full. 

Hold on tight, this application will take a long time. (Credits: Photo by Sebastian Voortman from Pexels)

I don’t think I can manage an application on my own, where can I get help?

This English KSK application guide would not be complete without pointers on where to get help. The KSK offers little guidance in English surrounding the form, but there are resources online to help you out. There’s a DIY application manual crafted by Feminine Health care research group zine, which takes you through the application process step-by step and dishes out helpful tips.

You can also turn to free consultations with your local artist’s union or association. They often provide dedicated office hours and services about KSK memberships. In Berlin you can turn to BBK but there are other similar organization every where else in Germany part of the BBK Bundersverband or Deutscher Künstlerbund.

For a more personal & handheld approach, you can book a coaching session with an expert advisor for a fee. They will assist you in putting together a perfect application to give you the strongest possible chance of being accepted into the KSK first time around. A reputable coach on this matter is Red Tape Translation.

KSK application guide English – FAQ

What happens if I fail to report changes in my income in time? Do I lose my membership?

KSK understands that it can be quite difficult to accurately estimate one’s income, especially when starting out. There won’t be serious consequences if you forget to report a different income level by accident. You can face thousands of euros of penalties if you purposefully underreport your income in order to pay less health insurance contributions. With intent, with planning over an extended period of time.

Wait a minute, is it really a legal obligation to have membership with KSK if I have a creative job?

Yes, that’s in the law. However, the law doesn’t state any fine or penalty in case you chose otherwise. It’s a grey area and the KSK won’t be coming after you because of this.

Can I combine KSK membership with another non-creative job?

Yes, you can still be eligible to KSK with a side job. However, this side job should not earn more than 520€ per month and your creative occupation should remain your main source of income.

Can I freely pick my health insurance provider with KSK?

You are free to chose your own Krankenkasse, yes.

Can I use a private Krankenkasse together with KSK?

It is possible for newly established people and high-earners under certain conditions detailed here.

Can I cover a member of my household with a KSK membership?

Your KSK membership comes together with a public health insurance provider membership, benefits included. One of those benefits is to be able to cover member of household with no income of their own.

I hope this long English guide to KSK for Germany served as good introduction and will help you along the way to a successful KSK application. Feel free to ask questions in the comments.

Sources: 1, 2, 3, 4, 5

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